About the PAC
The PAC is the collective voice of parents at the school. All parents and guardians of students are able to participate and are members of the PAC. PAC meetings take place once a month during the school year.
PAC Executive
The role of the PAC Executive is to manage the PAC’s affairs between general meetings. The PAC Executive meets once a month for 30 minutes in addition to the PAC General meeting.
2023/2024 PAC Executive
Chair: Ryan
Vice Chair: Kevin
Treasurer: Dana
Secretary: Janine
DPAC Representative: Emma
2023/2024 Committee Leads
Fundraising Lead: Angela
Special Events Lead: Samy
Activities Co-Leads: Diana and Kat
Seismic Lead: TBD
Social Media Lead: Ron
Executive Roles and Responsibilities
Chair
- Convenes and presides at all PAC meetings
- Prepares and presents the meeting agenda
- Knows the constitution and bylaws
- Leads the annual review and revision of the constitution and bylaws as required
- Establishes ad hoc committees and appoints members when required
- Consults PAC members and administration regularly
- Ensures the PAC is represented at school and district school activities
- Ensures PAC activities achieve the objectives and purposes of the organization
- Facilitates communication among the Committee Chairs, the general PAC membership, the school faculty, administration and other outside entities to further the purpose of the PAC
- Serves as the official spokesperson of the PAC
- Monitors the general PAC email address and responds accordingly,
serves a signing officer - Submits an annual report at the AGM summarizing the year’s activities
Treasurer
- Responsible for keeping track of the PAC’s revenues and expenses
- Monitors the PAC’s bank accounts, write cheques, and produces budgets and financial statements
- Interface with the provincial government regarding the PAC’s community gaming grant and fundraising events that require licensing
Secretary
- Take notes at monthly PAC and PAC Executive meetings
- Sends PAC emails to parents
- Updates PAC website
- Manages PAC Facebook group
- Assists in updating PAC bylaws
DPAC Representative
- Liaison between the Henry Hudson PAC and the District PAC (DPAC)
- Responsible for attending all DPAC General Meetings – this is a two-hour commitment once a month. There may also be times where it makes sense for the DPAC Rep to attend DPAC Executive Meetings depending on the topics being discussed
- Reviews the monthly DPAC newsletter, monitors the DPAC website for announcements, attends DPAC special events and communicates between the Henry Hudson PAC and the DPAC Executive when appropriate and required
- This role enables you to meet parents from other schools across the District and to hear first-hand what is working and not working elsewhere
Committee Lead Roles and Responsibilities
Fundraising Committee Lead
- Responsible for developing and implementing a program to fund our seismic upgrading expenses
Special Event Committee Lead
- Coordinates school fundraising events, such as the Winter and Summer Fairs and a Spring event
- Puts together a team of parent volunteers to help
- Liases with school admin
- Engages external vendors (such as bouncy castle suppliers, magicians, photobooth operators, etc)
- Keeps track of the finances
- Promotes the event with posters, flyers and email reminders
- Sell tickets in advance and on the day
Activity Committee Lead
- Plans extra-curricular Activities for students that take place at the school during lunchtime or afterschool
- Asks for Activity proposals from parents prior to each term (via PAC emails)
- Meets with principal and Community Schools Team (CST) rep each term to plan activities
- Communicates with Activity vendors regarding schedules and registration details
- Ensures all instructors have a Criminal Record Check and a copy is on file
- Keeps a calendar of all Activities each term
- Sends Activity info weekly to PAC Secretary for PAC emails to parents
- Provides any bursary info to the PAC Treasurer
- Collects and keeps track of student info enrolled in each Activity and provides this to school’s secretary
- Reviews enrollment numbers to determine if Activities were successful or not
- Troubleshoots any problems that arise
- Manages the Activities page on the PAC website
- Monitors the Activities email account
Seismic Committee Lead
- Represents the parent community at the Henry Hudson SAG (Seismic Advisory Group) along with teacher, administrator and out-of-school program reps
- Liaises with VSB on seismic issues
- Communicates updates on seismic developments to the PAC and parent community
- Advocates for design considerations that benefit the school