About

WHO is the PAC

The PAC is the collective voice of parents at Henry Hudson. All parents and guardians of students are automatically members of the PAC. The PAC consists of members at large, active volunteers and the executive committee (executive officers and committee leads). The executive committee is elected by members near the start of each school year.

WHAT the PAC does

Hudson PAC is in place to foster an equitable, accessible and engaged community for all students, both in the classrooms and on school grounds. The PAC leads both fundraising and community focused events. These include special events, fundraising initiatives, community activities, communication via digital media platforms, and grounds planning/updates in coordination with the Hudson administration team. 

HOW to get Involved

  • Join the monthly PAC Meetings. The PAC meeting provides a chance to voice concerns and gratitude. The meeting provides a platform for the PAC community to be involved in planning, priority setting, and updates from the Hudson administration team and the PAC executives. 
  • Ask to join the WhatsApp Volunteer group to take part in the community conversation around event planning, PAC fundraising and other current events.
  • Enquire about current PAC subcommittees to help move forward PAC initiatives. 
  • Participate in and attend the PAC run events and fundraisers
  • Engage with fellow PAC members during daily Hudson life
  • Join the Hot Lunch team to help distribute lunches on Tuesdays and Fridays
  • Open Spots on the PAC executive committee: DPAC representative, Special Events Lead

PAC Executive Committee

The PAC Executive is to manage the PAC’s admin activities and lead initiatives between general meetings. The Executive consists of the Executive Officers and Standing Committee Leads.  The role of the PAC Executive is to facilitate an engaged and inclusive community at Henry Hudson, however it takes the entire PAC to truly make the Henry Hudson community thrive and accomplish the priorities set out. 

2025/2026 Executive Officers

Chair: Ryan K.

Treasurer: Ron M.

Secretary: Nicolas S.

DPAC Representative: Somy H.

2025/2026 Committee Leads 

Fundraising Lead: Katelyn Z.

Special Events Lead: Open – see role description

Activities Co-Leads: Diana M. and Emma L.

Digital Media Lead: Open – see role description below

Executive Roles and Responsibilities

Chair

  • Convenes and presides at all PAC meetings
  • Prepares and presents the meeting agenda
  • Knows the constitution and bylaws
  • Leads the annual review and revision of the constitution and bylaws as required
  • Establishes ad hoc committees and appoints members when required
  • Consults PAC members and administration regularly
  • Ensures the PAC is represented at school and district school activities
  • Ensures PAC activities achieve the objectives and purposes of the organization
  • Facilitates communication among the Committee Chairs, the general PAC membership, the school faculty, administration and other outside entities to further the purpose of the PAC
  • Serves as the official spokesperson of the PAC
  • Monitors the general PAC email address and responds accordingly,
    serves a signing officer
  • Submits an annual report at the AGM summarizing the year’s activities

Treasurer

  • Responsible for keeping track of the PAC’s revenues and expenses
  • Monitors the PAC’s bank accounts, write cheques, and produces budgets and financial statements
  • Interface with the provincial government regarding the PAC’s community gaming grant and fundraising events that require licensing

Secretary

  • Take notes at monthly PAC and PAC Executive meetings
  • Sends PAC emails to parents
  • Updates PAC website
  • Manages PAC Facebook group
  • Assists in updating PAC bylaws

DPAC Representative

  • Liaison between the Henry Hudson PAC and the District PAC (DPAC)
  • Responsible for attending all DPAC General Meetings – this is a two-hour commitment once a month. There may also be times where it makes sense for the DPAC Rep to attend DPAC Executive Meetings depending on the topics being discussed
  • Reviews the monthly DPAC newsletter, monitors the DPAC website for announcements, attends DPAC special events and communicates between the Henry Hudson PAC and the DPAC Executive when appropriate and required
  • This role enables you to meet parents from other schools across the District and to hear first-hand what is working and not working elsewhere

Committee Lead Roles and Responsibilities

Fundraising Committee Lead

  • Responsible for developing and implementing a program to fund our school environment enhancement initiatives

Special Event Committee Lead

  • Coordinates school fundraising events, such as the Winter and Summer Fairs and a Spring event
  • Puts together a team of parent volunteers to help
  • Liases with school admin
  • Engages external vendors (such as bouncy castle suppliers, magicians, photobooth operators, etc)
  • Keeps track of the finances
  • Promotes the event with posters, flyers and email reminders
  • Sell tickets in advance and on the day

Activity Committee Lead

  • Plans extra-curricular Activities for students that take place at the school during lunchtime or afterschool
  • Asks for Activity proposals from parents prior to each term (via PAC emails)
  • Meets with principal and Community Schools Team (CST) rep each term to plan activities
  • Communicates with Activity vendors regarding schedules and registration details
  • Ensures all instructors have a Criminal Record Check and a copy is on file
  • Keeps a calendar of all Activities each term
  • Sends Activity info weekly to PAC Secretary for PAC emails to parents
  • Provides any bursary info to the PAC Treasurer
  • Collects and keeps track of student info enrolled in each Activity and provides this to school’s secretary
  • Reviews enrollment numbers to determine if Activities were successful or not
  • Troubleshoots any problems that arise
  • Manages the Activities page on the PAC website
  • Monitors the Activities email account

Digital Media Lead

  • Administers the PAC website
  • Responsible for safeguarding our digital assets (documents, accounts, credentials) and ensuring they get passed along smoothly as PAC execs rotate in and out
  • Assists the Secretary in running our social media accounts, updating the website, etc.